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Tools · Import Templates

UK Import Document Templates

Every document you need to import goods into the UK — with annotated field-by-field guides, real examples, and common mistakes to avoid. Phase-by-phase, from pre-shipment to post-import.

9 templates

📄

Commercial Invoice

The master document — every customs authority requires this

Phase

2 — Documentation

Filled by

Filled by your supplier (China / India)

When needed

Before or at shipment — must accompany the goods

Legal basis

HMRC Notice 252 — Valuation of imported goods

Declares the sale between buyer and seller. HMRC uses this to calculate the customs value (which determines how much duty and VAT you pay).

⚠ Common mistakes to avoid

  • Undervaluing goods to reduce duty — HMRC can and does challenge this, leading to penalties
  • Missing the HS/commodity code — Taurex needs this to file your customs entry
  • Writing 'samples' or 'gift' when it's a commercial sale — automatic red flag for HMRC
  • Currency not specified — always state GBP, USD or EUR explicitly
  • No Incoterm stated — affects who pays freight and whether it's included in customs value
📋 View official guidance on GOV.UK →
Field colours:⚠ Critical — check carefully✓ Important declarationℹ InformationalResponsible:You (importer)Your supplierTaurexShipping lineBoth parties

Company Namerequired

Your supplier
Shanghai Precision Manufacturing Co. Ltd

Full legal company name — must match export licence if applicable

Addressrequired

Your supplier
Building 12, Minhang Industrial Zone, Shanghai 200240, China

Full postal address including country

Telephone / Email

Your supplier
+86 21 5555 0199 · [email protected]

For HMRC queries if declaration is challenged

Exporter ID / EORI

Your supplier
CN12345678

Chinese suppliers use their Social Credit Code here

Need help with this document?

Taurex handles customs declarations, freight, and compliance for UK importers — we can check your documents before shipment.

Ask Trade Advisor →Contact Taurex →

Templates are for guidance only. Always verify with HMRC, your customs broker, or APHA (for plant health) before filing declarations. Requirements may change — check GOV.UK for the latest.